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Having data backups can save your business

Do you have a backup of all your website and business data?

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A sudden attack on your web hosting or an employee error can cause havoc without warning.

The same goes for any information about your business stored on your computer. If your computer suddenly got infected with a virus and you had to format your hard drive, it would likely have a big impact on your business.

So what should you do to prepare for data loss?

Backing up your website

Sometimes website hacks might not be obvious, and you really have to keep an eye out for any suspicious activity.

Sadly, hackers can do more than just break your website. In the past, some websites have been secretly hijacked with new info added to them without their owner’s knowledge.

The reason can be for another website to track your users or to monitor what you’re doing to aid a competing business. Check your pages for any unusual content additions as well as any new plugins you didn’t add yourself.

If you notice anything, then you have a problem. Without backups of your website, that problem can be very difficult to solve.

Try Sucuri’s free malware and security scanner to see if you currently have a problem.

Website restoration in a few clicks

Backing up your website could be something already in place without you even knowing it. Check with your webhost and see if you have automated backups already enabled and make sure you understand how to do a “rollback,” where you can restore a previous version of your website that was backed up before you encountered an error.

By doing this, you can literally restore your website with a few clicks and save yourself a lot of stress.

Wordpress has a backup plugin you can use to save updated versions of your blog.

WordPress has a backup plugin you can use to save updated versions of your blog. (Source)

If you don’t have backups, see if your CMS (such as WordPress) has a backup tool/plugin you can employ. There are many free options to choose from depending on how your website was built such as UpdraftPlus for WordPress.

If your website is 100% customized, the easiest thing to do is to use a File Transfer Protocol tool such as Filezilla and manually download your website to your PC. Then, you can store that in a cloud storage service or an external hard drive in case you ever have any issues and need a functional version of your site. If your website isn’t very big, you can even just zip the contents and email them to yourself.

Backing up your business data

Most entrepreneurs and small business owners have their business on their computer.

While many files could be searched for in your email, you won’t want to start combing emails hunting for lost spreadsheets and important documents. So it’s a really good idea to do periodic backups of your computer data.

This process is easy and can become a routine habit once you’ve done it a few times.

The first step will actually help with something mentioned in the website backup portion above, and that’s to use Winzip or Winrar.

These programs compress the files into one file so that you have everything in one place. Some emails restrict sending these file types for security reasons, so for these files, you’re likely going to want to back up the data using a free cloud storage system like GDrive or Dropbox.

After installing Winzip or Winrar, you right click on the folder on your desktop with all your business info and simply select the “Add to archive” option. This will create the crunched copy of everything in that folder for easy storage.

Then just head over to your preferred storage point and add the archive file. You can drag in onto an external drive or add it to a cloud. Either way, you’ll have all that information available at your fingertips whenever you need it.

Avoiding a disaster

These might seem like trivial things to you or a big hassle to deal with… until you need them.

Anyone who has experienced a hacked website or a compromised hard drive knows that hindsight is 20/20 and the words “If only I had…” suddenly become regrettably normal.

Backups are like oil changes and should be done periodically to ensure your business keeps running without devastating interruptions.

DISCLAIMER: This article expresses my own ideas and opinions. Any information I have shared are from sources that I believe to be reliable and accurate. I did not receive any financial compensation for writing this post, nor do I own any shares in any company I’ve mentioned. I encourage any reader to do their own diligent research first before making any investment decisions.

Susan Friesen, founder of the award-winning web development and digital marketing firm eVision Media, is a Web Specialist, Business & Marketing Consultant, and Social Media Advisor. She works with entrepreneurs who struggle with having the lack of knowledge, skill and support needed to create their online business presence. As a result of working with Susan and her team, clients feel confident and relieved knowing their online marketing is in trustworthy and caring hands so they can focus on building their business with peace of mind at having a perfect support system in place to guide them every step of the way.

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